HR documents play a very important role when it comes to documentation process of an organization. It acts a proof of evidence of the activities related to the business. Documentation of such events, whether positive or negative, has to be maintained.
Documentation has to be retained with care. These documents play an important role regardless of whether they’re related to administrative issues or legal issues..
HR documents play a very important role when it comes to the documentation process of an organization. It acts as proof or evidence of the activities related to the business. Documentation of such events, whether positive or negative, has to be maintained because they may come handy in the future.
Below is the list of Important HR documents that every business should have.
- Job Descriptions
A Job Description gives both the business and the employee a clear idea of the necessities of a specific Job. The JD plots every one of the obligations and duties that are related to a specific job role. It likewise gives a sign of the sorts of abilities that are required to efficiently carry out that specific work. For the most part, a nitty-gritty JD will comprise of all the significant information of any specific employment like Job Role, Job Title, Responsibilities, Job Summary, and so on.
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Employment Contract
An Employment contract is a written proof of the professional relationship between an employer and an employee. The document is explicit to an employee or to a whole organization. An employment contract can totally negate voluntarily work, which makes it a helpful document for luring new employees.
It is a signed piece of document that acts as proof of the agreement between an employer and an employee. The employment contract states the rights & responsibilities of both parties.
- Recruitment Process Documents
The selection procedure has many steps, for example, screening, interviewing, meeting, selection, induction, and onboarding. A hiring specialist plays out every one of these procedures to choose a qualified candidate the shortlisted ones.
All these processes need to be recorded in official documents to keep a track of how and where the process is heading.
- Performance Appraisal Documents
A Performance Appraisal Document helps in performance management and measurement for both parties.
A strong performance management system is based on the simple concept of SMART goals (Specific. Measurable. Attainable. Relevant. Time-based)
Also, the feedback exercise can help an organization in the basic future decision-making process. For the board, input from an employee can prompt upgrades in procedures and the management style.
Creating a standardized and a uniform format to define performance and in setting goals across various levels of employees.
Following are some of the Performance appraisal document examples,, Performance Management Process, Performance Review, Performance Improvement Plan, Performance Appraisal Letter,Performance Warning Letter, KRA
- Employee Handbook
An employee handbook consists of all the procedures, policies, authority & responsibility, and expectations from a certain employee who is carrying out a specific job in the organization.
It is one of the important HR documents as it contains businesses’ administrative procedures. Generally, it is handed over to an employee on the first day of employment. The employee handbook is utilized by employers to outline important policies of the company and to protect the rights and responsibilities of both the employer and the employee.
An employee handbook contains legal information like employment policies, anti-harassment policies, as well as the expected level of safety for employees in the organization.
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Employee Compensation Documents
An employee compensation package consists of cash and kind payments that an employer gives to an employee in exchange for the service provided by the employee.
Businesses require manpower. Manpower must be compensated, and compensation must be right, leaving no room for errors or complaints. The employee compensation documents form a part of the Important HR documents of any organization.
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Statutory Documents
For a business to run proficiently and comply with the statutory requirements, it is vital to keep up specific records and registers. Maintaining such records and registers are significant for satisfying the statutory disclosure purposes. Keeping up such records helps in guaranteeing that the activities of the business are systematic.
- Onboarding Procedure
Employee Onboarding is nothing but making the new employees understand things related to the organization and welcoming them onboard. Helping new employees integrate into the company and its culture is the main objective of Employee Onboarding.
The onboarding process is a strategic one so that the employee feels like a part of the organization, this helps in improving the efficiency of performance of the new employee and the organization as a whole.
The onboarding procedure needs a lot of important HR documents for the efficient onboarding process, here are some of the docs related to employee onboarding,
- Employee Management & Recordkeeping
Your HR Dept. has to look after all the documentation requirements of your employees. They have to track and record all the relative data about the employee of the organization. HR has to keep track of all the records and reports of the employee throughout their time in the organization.
Here are the few sample of record keeping documents where in Shuban Talenttech can services you.
Here's a list of all the employee management and recordkeeping documents, Employee Master File,, Acceptance of Employee Apology All Purpose, Admin Manual, Stationary Request template, Warning Notice for Attendance Issues Warning Notice for Behaviour Issues, Warning Notice for General Behaviour Issuee..etc
- Exit Process
An employee may a company for various reasons, ranging from not fitting into the work culture to getting a better opportunity elsewhere. In some cases, they could be terminated due to poor performance. In either case, an employer has to follow a specific procedure as given in the exit process of the company to ensure a smooth process for both the employer and the employee.
Following are Important HR documents when it comes to the exit process
Leaving Formalities,, Relieving Letter, Exit Interview, Clearance Form, Full & Final Settlement.
